Risk Management Policy
Risk
Management Advisory Council 2001 Reconstitution
Policy
In 1977, the Board of Trustees adopted the following Risk
Management Policy:
The University is to protect itself
against accidental loss or losses which, in the aggregate during any
financial period, would significantly affect University personnel,
property, its budget, or its ability to continue to fulfill its
responsibilities. In no event is any loss of life or significant personal
injury to employees, students or members of the public acceptable. The
risk management process, which includes a systematic and continuous
identification of loss exposure, the analysis of these exposures in terms
of frequency and severity probabilities, the application of sound risk
control and loss prevention procedures, and the financing of these risks
consistent with financial resources, is to be applied to risk of
accidental loss.
Risk
Management Advisory Council
The Risk Management Advisory council monitors and coordinates
risk management policies and their implementation in consultation with
accountable administrators and reports to and advises the President of the
University on risk management
matters as follows:
1. Maintaining a liaison with the University
Community with the goal of educating each individual on the importance of
their risk management responsibilities.
2. Monitoring the implementation of the University's policies
and procedures related to risk management.
3. Receiving reports from the Department of Occupational Health
& Safety, the Office of Risk Management and other units regarding the
identification, management and financing of risk and ensuring that:
a. The recommendations of loss control inspections
(insurance) are given proper consideration and implemented where
appropriate.
b. Deferred maintenance items related to safety and risk
management are properly prioritized.
4. Monitoring the effectiveness of loss control
procedures to assure risks are managed in the most cost effective manner.
5. Recommending to the President, where appropriate, new
policies and procedures and changes to existing policies and procedures
relating to risk management.
6. Recommending to the President budget appropriations for the
identification and management of risk.
7. Recommending, reviewing and/or conducting risk management
audits such as environmental assessments.
8. Recommending, reviewing and/or conducting risk management
audits such as environmental assessments.
9. Monitoring the contractual transfer of risk to assure it is
made in the best interest of the University.
10. Keeping the President informed as to the status of risk
management at the University.
Membership
Membership
of the Council shall be comprised of persons holding the following positions:
1.
Associate Vice President for Administrative Services, Chair
2. Director, Occupational Health & Safety, Executive Secretary
3. Vice Provost for Research
4. Associate Vice President for Campus Life
5. Assistant Vice President, Facilities
6. Assistant Vice President, Labor & Employee Relations
7. Assistant Treasurer for Disbursements, Real Estate
and Risk Management
8. Dean, College of Agriculture and Natural
Resources
9. Dean, College of Engineering
10. Chair, Chemistry & Biochemistry
11. Executive Officer/Assistant dean, Marine Studies
12. Chair, Biological Sciences
13. Director, Bob Carpenter Center
14. Director, Facilities Management
15. Director, Intercollegiate Athletics & Recreation
Services
16. Director, Public Safety
17. Director, Purchasing
18. Director, Risk Management
19. Director, Student Health Services
20. Director, University Archives
The President may appoint additional members. The named members
may designate alternates when regular attendance is unlikely. In these
cases, chosen designees must be able to fully represent the unit for the
named member and should be at an appropriate level to have a broad
understanding of issues that are routinely discussed by the Council.
Members requesting to have a designee appointed should forward the name of
the individual to the Chair of the Council for approval by the President.
The named member shall remain on the mailing list for all meetings and
minutes and should make an effort to attend whenever possible. The
designee will be expected to attend all the meetings of the Council for
the named member to assure continuity of representation for the unit.
Meetings
Meetings of the council shall be called at the Chair's discretion
with the understanding that the meetings will ordinarily be scheduled
every other month from September to May.
A quorum of the Council to conduct business shall consist of at
least nine members.
Minutes of the Council meetings shall be recorded, approved by
Council and submitted to the President. Minutes shall be retained for a
period of not less than five years.
The Chair shall delegate interim business responsibilities as
appropriate, with results reported at the next meetings.
