Summer Session 2008 (08 C/D): Supplemental Teaching Payments

General Instructions

Payroll deadlines are at: http://www.udel.edu/HRSystemsAdmin/paydead.html

Powerpoint notes on the layout and use of Chartfields on the S-contract and Grad Non-Contract Pay forms are at: http://www.udel.edu/HRSystemsAdmin/Chartfields_files/v3_document.htm

Faculty (regular and supplemental) and Professional Staff:
All instructional staff except for graduate students must be paid on the PeopleSoft UD web forms S-contract at http://www.udel.edu/webforms. Before an S-contract can be made, the instructor must exist in the PeopleSoft system, If they are new employees a "New Hire JED" (Job Employee Data Form) must be completed first.

The following S-Contract fields and values pertain for Summer Session:

Semester: 08C=1st Summer Session; 08D=2nd Summer Session

Reason - depends on the University Unit sponsoring the S-contract and the type of work performed.

Sponsor	Activity	Reason	Notes
Special Sessions or Ctr. International Studies	Lecture/Lab	Summer Tch (02)
	Administrative	Other Pay (08)	Any activity without a "Course-ID", even if it is instructionally related.
	Honorarium	Honorarium (06)
	Independent Study	Ind Study (15)	For Indep/Priv Study enter Course-ID, section, and Course-Type on the first page of the form, plus the Student(s) ID number and credits in the "Comments" Section of page 2.
	Music Priv. Study	Music Pvt (10)
Continuing Studies	Teaching	Summer Tch (02)	Professional and Continuing Studies contracts for Distance Learning and non-credit programs will be generated by the Division of Professional and Continuing Studies.

Payment based on hours worked?

For Teaching, No.

Begin/End Dates: Both the Payment and Contract dates are normally the first and last day of the Summer Session. (Must be formatted as "mm/dd/ccyy")

Session		Begin	End
First Session	5 week	06/09/2008	07/11/2008
	7.5 week	06/09/2008	07/29/2008
Second Session		07/14/2008	08/14/2008

Speedtype (mimics legacy Account Code) and Class (mimics legacy line number)

Depend on the Sponsoring unit.

Sponsor	Speedtype	Class	Route form for Account Approval
Special Sessions	IPSS112111	000	Allan Fanjoy <fanjoy@udel.edu>
Center for International Studies	IPSS212111	000	Lisa Huber <lhuber@udel.edu>
Professional & Continuing Studies	IPSS112111	000	Allan Fanjoy <fanjoy@udel.edu>

Earnings Code and Account: Depend on both the Employee category and whether the contracted activity is teaching or administrative.

Use "Teaching" object codes only when the work is identified to a particular Course-ID. Otherwise, use the "Administrative" object code, even if the work is instructionally related but without a particular Course-ID.

Employee	Duties	Earn-Code	Account (mimics legacy object code)
Regular Faculty	Teaching	FSR	121300
	Administrative	FSR	121800
Professional Staff	Teaching	SCR	121400
	Administrative	SCR	120400
Supplemental Faculty	Teaching	OCY	121500
	Administrative	OCY	120500
Graduate Students	Teaching	STN	126900

Graduate students:

All Graduate Students (full-time and part-time) must be paid on the semi-monthly payroll. They can no longer be paid on the bi-weekly payroll, but must use either a JED or the electronic Graduate Student non-Contract Pay form as described below. All payments to Graduate students require the approval of the Graduate Studies Office. Such approval should be obtained before a work agreement is made with the student. US citizens who are students may work no more than 40-hrs/week within the University. For purposes of equating course teaching assignments to the weekly limit, use the following conversions. In Fall or Spring, four courses of three-credits each are considered equivalent to 40-hrs/week. In the Winter Session, two three-credit courses are considered equivalent to 40-hrs/week. In summer that 40-hr/wk limit equates to 12-credits' teaching across the entire summer. A maximum allowable teaching load would then be: 4 courses in fall + 2 winter + 4 spring + 4 summer (@3cr each) Non-US citizens, according to INS regulations, are limited during the Fall and Spring semesters to working 20-hrs/week within the University. For purposes of equating course teaching assignments to the weekly limit, use the following conversions. In Fall or Spring, two courses of three-credits each are considered equivalent to 20-hrs/week. In the Winter Session the limit is 40-hrs/week and two three-credit courses are considered equivalent to 40-hrs/week. In the Summer Session all students are limited to teaching no more than 12 cr across the entire summer. A maximum teaching schedule for non-US citizens would then be: 2 courses in fall + 2 winter + 2 spring + 4 summer (@3cr each).

Rank for Supplemental Faculty

Professional Staff Eligibility

Payment Policy & Pay Rates

On-contract, full-time faculty teaching overloads (including Continuing Education, Special Sessions, and other overload teaching) are paid 2.25% per credit hour of their base academic year salary within the bounds of the "Floor" and "Ceiling" rates in the table below.

Payments for full-time faculty on 12-month appointments and for 12-month professional staff who hold a secondary faculty rank are paid based on their salary adjusted to a 9-month basis as follows:
(12-month "Annual Rate") x 9/11 = (Academic Year basis)
then determine 2.25% per credit and apply the Floor and Ceiling boundaries below.
Example: ($70,000 12-month-base) x 9/11 = ($57,273 as 9-month-base)... x 2.25% = $1288.64 per credit.

All professionals without a secondary academic rank will be paid at the floor rate for the rank for which they are qualified. Off-campus faculty are paid at the floor rate. Normally, their level will be that of "Instructor". If off-campus faculty hold a higher rank at another institution, or are otherwise particularly qualified for payment at a rank above Instructor, the academic department should contact the unit sponsoring the S-contract (Dean's office, Continuing Studies, or Special Sessions).

Compensation Limits

Spanning the period from September 1 through May 31 faculty members on academic year contracts may receive additional compensation beyond the terms of their basic appointments not to exceed the dollar value of three 4-credit courses plus $360 for Independent Study (in Winter Session). Summer teaching is unaffected by that limit.

In the Summer Session, graduate students are limited to working no more than 40-hrs/week. In terms of teaching assignments, this will equate to teaching 12-credits across the entire summer (First and Second Session combined).

Supervised Study

Only regular faculty and visiting professors may conduct Supervised Study. To be eligible for payment, the faculty member must meet with the student a minimum of two meetings per week during the Summer Session for a 3-credit hour supervised study. This meeting time can be prorated for other credit hour enrollments. Students who require less supervision, may earn credit, but the faculty will not be eligible for compensation in such cases.

Students must be registered for credit and pay the required tuition. Payment will not be made for directing a supervised study if the equivalent material is covered in a regular scheduled course during that academic session.

A faculty member is eligible to receive $40 per credit hour for directing supervised studies to a maximum of $120 per student and $360 for the entire Summer Session. If compensation is appropriate within the guidelines listed here, the HR web form "S-contract" should be used; the reason should be "Ind Study (15)"; the Course-ID, Section, and Course-Type should be entered on the first page of the form, and
the comments section on the second page of the form should specify the Student-ID and credits for each registered student.

Departments are strongly urged to keep some written record of the content and grading criteria to which the faculty and student agree prior to the start of the supervised study experience.

UD Online/Distance Learning Payment Rates

Video-based, web-based and print-based distance learning classes are administered by the Division of Professional & Continuing Studies, who also prepare the applicable S-contracts for those classes.

The following rates are paid for teaching UD Online/Distance Learning Courses:

Cancellation and Prorating in Undersubscribed Courses

To receive full compensation for a course, an instructor must have a minimum of ten students registered for an undergraduate course or six students in a graduate-level course. Courses with less than the minimum enrollment may be offered with the understanding that the faculty member's contract will be prorated accordingly (i.e: by 1/10 of full salary for each student below 10 in an undergraduate course; by 1/6 of full salary for each student below 6 in a graduate course).

Study-Travel Courses: Study-travel courses include those offered within approved study-travel programs at locations abroad or within the U.S. but outside of the State of Delaware and which offer academic credit to students. Approved study-travel programs must meet minimum program enrollment guidelines setby the Center for International Studies. To receive full compensation for a study-travel course, an instructor must have a minimum of 5 students. Study-travel courses may be offered with less than the minimum figure with the understanding that the faculty member's contract will be prorated accordingly.

Chairpersons will be informed about course enrollments during registration, April 7 - May 23. It may be necessary to wait until late registration and drop/add on June 9-12 (First Session) and July 14-17 (Second Session) to determine final enrollment and salary amounts. If the department and instructor determine that enrollment is insufficient to justify a particular course section, then the decision to cancel that section should be made in time that students can find a sustitute - normally no less than two weeks before the start of the session in question, and the academic department should make every effort to notify the affected students as soon as possible.

If a class achieves its minimum enrollment for full payment, the Office of Special Sessions will process the contract as soon as students register. For classes that have low initial enrollment, registrations will be checked again at the first day of class. If still low enrolled, a final check will be made on the fifth day of class, when Drop/add has ended. Contracts will be processed as soon as the class is full, or they will be prorated to reflect the highest enrollment of these three stages. This assures that faculty receive the maximum payment to which they are entitled.

If, as payroll deadline approaches, any department can assure Special Sessions <fanjoy@udel.edu> that a particular low-enrolled course will not be canceled, then payment will be sure to be approved in time for the first paycheck of the term.

Team Teaching

When more than one faculty member shares instructional responsibility for a course, each will receive a portion of his/her full salary according to their share of the course responsibilities. For example, if three instructors equally share in a three credit course, each would receive one-third of his/her salary at the appropriate rank, or a salary equal to one credit. When S-contracts are prepared for team-teaching situations, the number of credits' pay attributed to each instructor should be noted in the "Reason for Payment" section, and those credits should sum to the registration credits of the class, unless a specific exception has been granted in advance.

Employee/Dependent Fee Waivers

The utilization of a fee waiver in any course is subject to the provision that it must not add appreciable costs to the University. If salary proration or course cancellation would be appreciably changed by including students on fee waivers, then the instructor should discuss salary concerns with the unit funding the course (Special Sessions or Professional and Continuing Studies).