Fall Semester 2009: Supplemental Teaching Payments
Processing Aids, HR Contacts, Payroll Deadlines and other useful
information is posted on the HR & Payroll Systems Administration website
Powerpoint notes on the layout and use of Chartfields on the S-contract
and Grad Non-Contract Pay forms are at:
Faculty (regular and supplemental) and Professional Staff:
All instructional staff except for graduate students must be paid on
the PeopleSoft UD web forms S-contract at
Before an S-contract can be made, the instructor must exist in the PeopleSoft
system, If they are new employees a "New Hire JED" (Job Employee Data Form)
must be completed first.
The following S-Contract fields and values pertain for the Fall
- Semester = 09 Fall
- Payment based on hours worked?
- For Teaching, No.
- Speedtype (mimics the legacy "Account Code")
- Can be looked up with the magnifying glass icon. Frequently it is the
same as the "Purpose Code", which can be translated from legacy account
codes by way of a "Crosswalk" utility online.
instructions are also available online.
- Earnings Code: Depends on both the Employee category and whether
the contracted activity is teaching or administrative. It is also related
to the Account specification.
(mimics legacy object code)
- Begin/End Dates: (Must be formatted as "mm/dd/ccyy")
- Begin: 09/01/2009
- End: 12/31/2009
|All Graduate Students (full-time and part-time) must be paid on the
semi-monthly payroll. They can no longer be paid on the bi-weekly payroll,
but must use either a JED or the electronic
Graduate Student non-Contract
Pay form as described below.
US citizens who are students may work no more than 40-hrs/week
within the University. For purposes of equating course teaching assignments
to the weekly limit, use the following conversions. In Fall or Spring,
four courses of three-credits each are considered equivalent to 40-hrs/week.
In the Winter Session, two three-credit courses are considered equivalent
to 40-hrs/week. In summer that 40-hr/wk limit equates to 12-credits' teaching
across the entire summer. A maximum allowable teaching load would then
4 courses in fall + 2 winter + 4 spring + 4 summer (@3cr each)
Non-US citizens, according to INS regulations, are limited during
the Fall and Spring semesters to working 20-hrs/week within the University.
For purposes of equating course teaching assignments to the weekly limit,
use the following conversions. In Fall or Spring, two courses of three-credits
each are considered equivalent to 20-hrs/week. In the Winter Session the
limit is 40-hrs/week and two three-credit courses are considered equivalent
to 40-hrs/week. In the Summer Session all students are limited to teaching
no more than 12 cr across the entire summer. A maximum teaching schedule
for non-US citizens would then be:
2 courses in fall + 2 winter + 2 spring + 4 summer (@3cr each).
Rank for Supplemental Faculty
Off-campus faculty are normally compensated at the Instructor rate. Any
exceptions to this guideline should be justified in the "Reason for Payment..."
or "Comments" section. Justification should include: the name of the institution
where the individual is normally employed, their rank/position at that
institution, and any other reason for requesting payment in excess of the
Professional Staff Eligibility
Supervisors of professionals being paid for Fall Semester teaching
must approve supplemental payments on the basis that this work is outside
the individual's normal commitment to the University and will not conflict
with his/her regular duties.
Please contact the Human Resources / Payroll Office
(831-8677) with any additional questions about the preparation and routing
of S-Contracts and "Graduate Student Non-Contract Pay" forms.
Payment Policy & Pay Rates
On-contract, full-time faculty teaching overloads (including Continuing
Education, Special Sessions, and other overload teaching) are paid 2.25%
per credit hour of their base academic year salary within the bounds of
the "Floor" and "Ceiling" rates in the table below.
Payments for full-time faculty on 12-month appointments and for
12-month professional staff who hold a secondary faculty rank are
paid based on their salary adjusted to a 9-month basis as
(12-month "Annual Rate") x 9/11 = (Academic Year basis)
then determine 2.25% per credit and apply the Floor and Ceiling
Example: ($70,000 12-month-base) x 9/11 = ($57,273
as 9-month-base)... x 2.25% = $1288.64 per credit.
All professionals without a secondary academic rank will be paid at
the floor rate for the rank for which they are qualified.
Off-campus faculty are paid at the floor rate. Normally, their level will
be that of "Instructor". If off-campus faculty hold a higher
rank at another institution, or are otherwise particularly qualified for
payment at a rank above Instructor, the academic department should contact
the unit sponsoring the S-contract (Dean's office, Continuing Studies,
or Special Sessions).
|OVERLOAD COMPENSATION SCHEDULE*
Applies to Overload, Continuing Studies and Special Sessions)**
Effective September 1, 2009
||Rate applies to regular or part-time faculty
teaching at his/her regular campus location or workplace or location within
50 miles round trip between instructor residence and course location. Add
$100 if instructor travels 51-100 miles round trip between instructor residence
and course location; add $200 if instructor travels more than 100 miles
between residence and course location. Incremental payment for instruction
at distance locations is based on extra commuting time incurred for such
||Any additional reimbursement for travel must
be arranged in advance through the unit funding the overload.
||Applies only if one instructor is teaching both
lecture and laboratory of a 4-credit course. If laboratory is taught by
different instructor, the lecturer receives the 3-credit course rate and
the laboratory instructor the 1-credit rate.
||Ceilings will be recomputed based upon actual 2008-09 and 2009-10 average salaries by rank (excluding instructors) no later than January 20 of each respective year.
Spanning the period from September 1 through May 31 faculty members on
academic year contracts may receive additional compensation beyond the
terms of their basic appointments not to exceed the dollar value of three
4-credit courses plus $360 for Independent Study.
UD Online/Distance Learning Payment Rates
Video-based, web-based and print-based distance learning classes are
administered by the Division of Professional & Continuing Studies, who
also prepare the applicable S-contracts for those classes.
The following rates are paid for teaching UD Online/Distance Learning
||Rate (per student-credit-hour)
Cancellation and Prorating in Undersubscribed Courses
To receive full compensation for a course, an instructor must have a minimum
of ten students registered for an undergraduate course or six students
in a graduate-level course. Courses with less than the minimum enrollment
may be offered with the understanding that the faculty member's contract
will be prorated accordingly (i.e.: by 1/10 of full
salary for each student below 10 in an undergraduate course; by 1/6 of
full salary for each student below 6 in a graduate course).
Faculty and Chairs will be able to track course enrollments throughout the
registration period. It may be necessary to wait until late in the registration process
to determine final salary amounts. In fairness to both students and faculty,
decisions about canceling should be made as early as possible.
When more than one faculty member shares instructional responsibility for
a course, each will receive a portion of his/her full salary according
to their share of the course responsibilities. For example, if three instructors
equally share in a three credit course, each would receive one-third of
his/her salary at the appropriate rank, or a salary equal to one credit.
When S-contracts are prepared for team-teaching situations, the number
of credits' pay attributed to each instructor should be noted in the "Reason
for Payment" section, and those credits should sum to the registration
credits of the class, unless a specific exception has been granted in
Employee/Dependent Fee Waivers
The utilization of a fee waiver in any course is subject to the provision
that it must not add appreciable costs to the University. If salary proration
or course cancellation would be appreciably changed by including students
on fee waivers, then the instructor should discuss salary concerns with
the unit funding the course (Special Sessions, Center for Int'l. Studies,
or Professional and Continuing Studies).
Last modified: April 6, 2009