University of Delware 
Search:  Payroll & Systems Admin all UD   
Processing Aids: New Hire Documents Checklist

  1. Request to Recruit web form (sent to Payroll and Systems via webforms - Do not send a hard copy)

  2. Offer Status web form (sent to Payroll and Systems via webforms - Do not send a hard copy)

  3. New Hire Job Employment Data (JED) web form

  4. HR NewHire JED Employee Information (pdf format)

  5. Employment Eligibility Verification (I-9 Form - pdf format)*
    (signed by new hire and dept staff)

    Any new employee who is a non-U.S. citizen must complete his/her I-9 form and have the documents reviewed, verified and witnessed by the Foreign Students & Scholars Services staff.

  6. W-4 Form *

  7. Copy of Social Security Card

  8. Direct Deposit Form with voided check *
    (or savings statement with bank address and savings account number, or official bank letter including transit and account numbers)

  9. Bayh-Dole Act - Agreement to Assign *

  10. Work Permit, if applicable *

*   These documents are to be completed, signed, and submitted together as one package to Payroll & Systems Administration two weeks prior to the start date of the newly hired employee. The package must be accompanied by the Support Documentation (pdf format) sheet.