1. Employee BTA screens should be sent by Final Approvers directly to Payroll & Systems Administration at hrsystemsadmin@udel.edu. HR will now be reviewing merit pools.
2. If remove from Pool has incorrectly been selected, it can now be "un"checked after a save has occurred.

Owners receive BTA information first and decide who will be involved in merit pool distributions. Final Approvers must approve all distributions and forward the BTA screens to Payroll & Systems Adminstration at hrsystemsadmin@udel.edu for review, audit and implementation.

• Employee information is due from Final Approvers on May 28, 2009



• Notification to Deans, Directors and Vice Presidents that they can release merit increases to employees is expected by June 26, 2009

The merit pool is an amount equal to the merit pool percentage multiplied by the current year’s base salary. See the current BTA merit pool percentages in the table below.

Personnel Category	Merit Pool %
Faculty Full-Time	2.50
Professional	4.00
Salaried Staff	4.00
Chairperson	4.00
Faculty Part-Time	4.00

To be eligible for a BTA increase, an employee must:

• have been hired prior to 4/1 for non-faculty
• have been hired prior to the end of the spring semester for faculty
• not have a negotiated salary

a. Merit Pools are to be distributed strictly on the basis of merit.

b. Merit Pool Percentages should not be considered the “average” merit amount. This percentage is merely a means to determine merit pool dollars.

c. Merit Pool Percentages MUST coincide with the performance appraisal’s overall rating for the employee. Any BTA group that does not have merit pool variation will be returned to the unit for re-distribution.

d. Merit Pools for employees who have negotiated or predetermined salaries may not be distributed to other employees. If a merit increase is not part of the negotiated salary, the REMOVE EMPLOYEE FROM POOL box should be checked to reduce the pool.

e. Merit Pool funds for employees on leave without pay or on inactive status, who will not be returning as of 7/1 or 9/1 and who are not being given an increase cannot be spread among other employees. The REMOVE EMPLOYEE FROM POOL box should be checked to reduce the pool.

f. Merit Pools are not to be mixed between personnel categories.

g. If a faculty member is hired prior to the end of the current semester and will be here for the Fall Semester, they are entitled to an across-the-board and merit increase.

h. For any increase falling outside the upper and lower limits, an e-mail or memo of justification must be sent to Payroll & Systems Administration at hrsystemsadmin@udel.edu. See limits in the table below.

Personnel Category	Lower Limit %	Upper Limit %
Faculty Full-Time	-	6.00
Faculty Part-Time	-	6.00
Professional	2.00	6.00
Salaried Staff	2.00	6.00
Chairperson	2.00	6.00

Per the Collective Bargaining Agreement (CBA), each continuing member of the bargaining unit shall have his/her salary increased by an amount equivalent to this percentage of last year’s base salary.

• Faculty Full-Time 1.50%

Across-the-board Increases are calculated and pre-populated on the BTA screens for all full-time faculty members.

Structural Adjustments are a centrally determined increase designed to make salaries of employees competitive with external markets. This column is only to be used if a central decision is made for a group of employees and not for departmental increases. For 2009-2010, there are no structural adjustments, therefore the structural adjustment column should not be used.

Promotions and reclassifications effective 7/1 or 9/1 are not normally part of the BTA process. Two exceptions to this are faculty promotions approved by the Board of Trustees and career ladder promotions. These promotions should be processed on a BTA JED. Faculty promotional increments can be found in the table below. Career ladder promotional increments should not exceed ten percent.

Faculty Promotions to…	Academic Yr	Fiscal Yr
Assistant Professor	$3,800	$4,640
Associate Professor (or Non-Tenure Faculty 3 Yr. Contract Renewal)	$5,050	$6,115
Professor (or Non-Tenure Faculty first 5 Yr. Rolling Contract)	$6,190	$7,460

Per CBA section 12.7, other increases for faculty may be made under special situations with Provost approval. These other increases should be entered in the Other Increase column on the BTA screens.

Faculty

If the Across-the-board increase, plus Merit Pool increase, and Promotional Increment do not bring the faculty member up to the CBA minimum, a BTA JED should be processed.

Faculty	Academic Yr	Fiscal Yr
Instructor/Lecturer	$39,730	$48,575
Assistant Professor	$58,840	$71,895
Associate Professor	$69,990	$85,560
Professor	$85,065	$103,975

Non-Faculty

Salaries after the merit increase must meet the new minimums per the Salary Guide published by Classification and Compensation. If the minimums are not met, a BTA JED should be processed.

• Professional and Salaried Staff

See minimums at http://www.udel.edu/hrclass/SalaryGuide.html

• Limited Term and Post Doctoral Researchers

See minimums at http://www.udel.edu/HRSystemsAdmin/minwageguide.html

Contract renewals for continuing non-tenure track faculty members in their first year of a three year contract or in their first five year contract should be processed on a BTA JED and be based on the amounts as listed in the promotional increments table in #3 above.

For employees who have transferred to other departments after BTA screens are created, the old department will need to discuss the merit increase with the new department. The employee will remain part of the old department merit pool.

For any faculty who are members of the bargaining unit on the last day of the current year (6/30 or 8/31) but not on the first day of the new year (7/1 or 9/1), merit should be given based on the non-bargaining unit merit percentages. Any merit percentage greater than the faculty merit % must be processed on a BTA JED. The BTA JED merit percentage plus the CBA faculty merit % must not exceed the non-faculty percentage unless fewer merit dollars are given to others in the appropriate category.

Limited Term Researchers, Post Doctoral Researchers and Post Doctoral Fellows are included on the BTA screens. They are not included in the Merit Pool. If they are to be continued for the new year, their salary increase which is paid for by the department should be made by increasing the BTA Annual Rate on the BTA screens.

Employees on terminal contracts are not listed on the BTA screens. A list of employees on terminal contracts will be provided separately with information regarding salary increases. A JED must be processed to either terminate or re-appoint these employees.

Adjuncts and Non-UD Employees are not part of the BTA process. If they are to remain active for the coming year, a JED must be processed to renew their appointment. A list of adjuncts and/or non-UD employees in your department will be provided separately with information about re-appointing them.