Owners receive BTA information first and decide who will be involved in merit pool distributions. Final Approvers must approve all distributions and forward the BTA screens to the Budget Office at bta@udel.edu. Once the Budget Office has reviewed the merit pools, the merit screens are forwarded to Payroll & Systems Administration for audit and implementation.

• Employee information is due from Final Approvers to the Budget Office on, June 05, 2008



• Notification to Deans, Directors and Vice Presidents that they can release merit increases to employees is expected by, June 30, 2008

1. Merit Pool Percentages
   

   The merit pool is an amount equal to the merit pool percentage multiplied by the current year’s base salary. See the current BTA merit pool percentages in the table below.

Personnel Category	Merit Pool %
Faculty Full-Time	2.50
Professional	4.00
Salaried Staff	4.00
Chairperson	4.00
Faculty Part-Time	4.00

To be eligible for a BTA increase, an employee must:



• have been hired prior to 4/1 for non-faculty
• have been hired prior to the end of the spring semester for faculty
• not have a negotiated salary

a. Merit Pools are to be distributed strictly on the basis of merit.

b. Merit Pool Percentages should not be considered the “average” merit amount. This percentage is merely a means to determine merit pool dollars.

c. Merit Pool Percentages MUST coincide with the performance appraisal’s overall rating for the employee. Any BTA group that does not have some degree of merit pool variation will be returned to the unit for re-distribution.

d. Merit Pools for employees who have negotiated or predetermined salaries may not be distributed to other employees. If a merit increase is not part of the negotiated salary, the REMOVE EMPLOYEE FROM POOL box should be checked to reduce the pool.

e. Merit Pool funds for employees on leave without pay or on inactive status, who will not be returning as of 7/1 or 9/1 and who are not being given an increase cannot be spread among other employees. The REMOVE EMPLOYEE FROM POOL box should be checked to reduce the pool.

f. Merit Pools are not to be mixed between personnel categories.

g. If a faculty member is hired prior to the end of the current semester and will be here for the Fall Semester, they are entitled to an across-the-board and merit increase.

h. For any increase falling outside the upper and lower limits, an e-mail or memo of justification must be sent to Anna Bloch, HR Systems Administrator at abloch@udel.edu. See limits in the table below.

Personnel Category	Lower Limit %	Upper Limit %
Faculty Full-Time	-	6.00
Faculty Part-Time	-	6.00
Professional	2.00	6.00
Salaried Staff	2.00	6.00
Chairperson	2.00	6.00

If an employee is Removed From the Pool in error, please contact your Payroll & Systems Administration Analyst via e-mail or at x 8677.

2. Across-the-Board Percentage

   Per the Collective Bargaining Agreement (CBA), each continuing member of the bargaining unit shall have his/her salary increased by an amount equivalent to this percentage of last year’s base salary.

   • Faculty Full-Time 1.50%

   Across-the-board Increases are calculated and pre-populated on the BTA screens for all full-time faculty members.

3. Structural Adjustments
   
   

   Structural Adjustments are a centrally determined increase designed to make salaries of employees competitive with external markets. This column is only to be used if a central decision is made for a group of employees and not for departmental increases. For 2008-2009 only faculty will receive an adjustment.

   • Assistant Professor $2,000.00

   Structural Adjustments for bargaining unit faculty are included on the BTA screens. A faculty member being promoted to Assistant Professor as part of BTA or any individual returning to bargaining unit faculty as an Assistant Professor should receive the Structural Adjustment of the new rank.
   
   If the structural adjustment is not pre-populated or needs to be adjusted, a comment should be entered in the comments section of the BTA screens explaining the addition or change.

4. Promotions
   
   

   Promotions and reclassifications effective 7/1 or 9/1 are not normally part of the BTA process. Two exceptions to this are faculty promotions approved by the Board of Trustees and career ladder promotions. These promotions should be processed on a BTA JED. Faculty promotional increments can be found in the table below. Career ladder promotional increments should not exceed ten percent.

   Faculty Promotions to…	Academic Yr	Fiscal Yr
   Assistant Professor	$3,656	$4,460
   Associate Professor (or Non-Tenure Faculty 3 Yr. Contract Renewal)	$4,855	$5,880
   Professor (or Non-Tenure Faculty first 5 Yr. Rolling Contract)	$5,950	$7,175

5. Special Increases
   
   

   a. Special increases are in addition to merit increases and MUST be processed on a BTA JED, except for Faculty special increases which should be entered in the Other Increase column on the BTA screens.
   
   b. Special increases should not be considered for anyone being given less than the Merit Pool percentage.

6. Minimum Salary Levels
   
   

   Faculty
   
   If the Across-the-board increase, plus Merit Pool increase, plus Structural Adjustment and Promotional Increment do not bring the faculty member up to the CBA minimum, additional funds will be allocated by the Budget Office and should be processed on a BTA JED. Departments should contact the Budget Office if they have any questions regarding the allocation of additional funds above the CBA minimum.

   Faculty	Academic Yr	Fiscal Yr
   Instructor/Lecturer	$38,200	$46,705
   Assistant Professor	$56,575	$69,130
   Associate Professor	$67,300	$82,270
   Professor	$81,795	$99,975

   Non-Faculty
   
   Salaries after the merit increase must meet the new minimums per the Salary Guide published by Classification and Compensation. If the minimums are not met, additional funds will be allocated by the Budget Office and should be processed on a BTA JED. Departments should contact the Budget Office if they have questions regarding the allocation of additional funds above the minimum.
   
   

   • Professional and Salaried Staff

   See minimums at http://www.udel.edu/hrclass/SalaryGuide.html

   • Limited Term and Post Doctoral Researchers

   See minimums at http://www.udel.edu/HRSystemsAdmin/minwageguide.html

7. Continuing Non-Tenure Track Faculty Contract Renewals
   
   

   Contract renewals for continuing non-tenure track faculty members in their first year of a three year contract or in their first five year contract should be processed on a BTA JED and be based on the amounts as listed in the promotional increments table in #3 above.

8. Employee Transfers
   
   

   For employees who have transferred to other departments after BTA screens are created, the old department will need to discuss the merit increase with the new department. The employee will remain part of the old department merit pool.

9. Faculty Moving to Non-Faculty Positions
   
   

   Per the CBA, employees who will not be faculty on the last day of the current contract period as well as on the first day of the new contract period should be given merit based on non-bargaining unit merit percentages. Any merit percentage greater than the faculty merit % must be processed on a BTA JED. The BTA JED merit percentage plus the base faculty merit % must not exceed the non-faculty percentage unless fewer merit dollars are given to others in the appropriate category.

10. Limited Term Researchers, Post Doctoral Researchers and Post Doctoral Fellows
    
    

    Limited Term Researchers, Post Doctoral Researchers and Post Doctoral Fellows are included on the BTA screens. They are not included in the Merit Pool. If they are to be continued for the new year, their salary increase which is paid for by the department should be made by increasing the BTA Annual Rate on the BTA screens.

11. Terminal Contracts
    
    

    Employees on terminal contracts are not listed on the BTA screens. A list of employees on terminal contracts will be provided separately with information regarding salary increases. A JED must be processed to either terminate or re-appoint these employees.

12. Adjuncts (219) and Non-UD Employees (300)
    
    

    Adjuncts and Non-UD Employees are not part of the BTA process. If they are to remain active for the coming year, a JED must be processed to renew their appointment. A list of adjuncts and/or non-UD employees in your department will be provided separately with information about re-appointing them.