University of Delaware
Policies and Procedures Manual

Section: Procurement and Auxiliary Services
Policy Number: 5-18
Policy Name: Interdepartmental Equipment Transfer
Date: February 1, 1980
Revisions: June 5, 1989; April 18, 2000; July 1, 2005

1. PURPOSE

   To provide for more efficient use of equipment by permitting transfer of Class I equipment for internal charge/credit.

2. POLICY

   One department or budget unit is permitted to transfer surplus equipment to another for internal charge/credit when:

   1. Such equipment is not restricted for disposition by a granting contract.

   2. The equipment is purchased through departmental accounts.

   3. Items are tagged and identified in the University's Asset Management records.

3. PROCEDURE

   1. Internal charge/credit negotiable between two authorized budget administrators.

   2. Notify the Director of Procurement Services utilizing a properly completed Electronic Relocation of Equipment form, located on Web EZForms.

4. RESPONSIBLE AUTHORITY

   The authority to enforce this policy lies within the Office of Procurement Services. Any questions may be directed to (302) 831-8951 or procurement@udel.edu.

Submitted by: Procurement Services

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