University of Delaware
Policies and Procedures Manual

Section: Procurement and Auxiliary Services
Policy Number: 5-12
Policy Name: Reproduction of Course Materials as Coursepacks: Original Works or Anthologies (see Faculty Handbook for definition)
Date: September 15, 1977
Revisions: June 5, 1989; April 17, 2006

1. PURPOSE

   To describe the procedure departments and faculty must follow in reproducing and distributing coursepacks and other materials assigned in all University scheduled instruction for students to purchase.

2. POLICY
   1. All materials for purchase and assigned in University scheduled instruction, including all faculty-produced coursepacks, CDs, DVDs, etc. (hence forth collectively referred to as "course materials"), must be available at the University Bookstore. This requirement applies without exception, regardless of where such materials are published or reproduced.

   2. The department or faculty member is wholly responsible for the preparation of the coursepacks to be reproduced and to be made available for student purchase.
   1. Faculty assigning a prepared coursepack must provide the coursepack information requested on the Textbook Adoption Form.

   2. Although coursepacks (see Faculty Handbook for definition) may be reproduced anywhere at the discretion of the faculty, the University's Graphic Communications Center (GCC) is the preferred reproduction vendor.

   3. The department or faculty member is responsible for communicating all copyright clearance requirements to the Graphic Communications Center via its Work Request Form, fax or e-mail (Graphiccommunications@udel.edu) or if working through an alternate reproducer, for ensuring that the alternate reproducer is responsible for obtaining all necessary copyright clearances as set forth below.

   4. Obtaining the copyright clearance will be the responsibility of either the Graphic Communications Center or the alternate reproducer.
   1. Reproduction of coursepacks through the Graphic Communications Center:
   
   
   1. Coursepacks must be forwarded by the faculty member or the department to the Graphic Communications Center for reproduction processing.
   
   
   2. To ensure that the University and the faculty member are held harmless from any potential liability claims, the Graphic Communications Center will be responsibile for securing copyright clearance for the coursepacks it reproduces (see Copyright Clearance Procedures).
   
   
   3. The selling price for coursepacks reproduced by the Graphic Communications Center will be established based upon the amount of revenue to be returned to the department or faculty member (i.e. lab fees or donated royalties), any copyright clearance fees, the cost of reproduction, and the University's approved fee for the University Bookstore.
   
   
   4. The Graphic Communications Center will issue Journal Vouchers to credit departments for any lab fees or donated royalties requested by the department each semester/session.
   
   
   5. Departments and faculty members will not be responsible for unsold copies (see GCC Coursepack Reproduction Procedures).
   2. Coursepacks reproduced by alternate reproducers:
      1. Coursepacks that the faculty member or department wants reproduced by alternate reproducers must be forwarded by the faculty member or the department to the selected alternate reproducer.

      2. The faculty member or department will provide the alternate reproducers contact information on the Textbook Adoption Form so that the University Bookstore can order the coursepacks.

      3. The alternate reproducers will be responsible for obtaining all copyright clearances and shall hold the University harmless from any potential liability claims.

      4. The coursepack selling price will include the amount requested by the department, i.e., lab fees or donated royalties and any copyright clearance fees.

      5. The faculty member or department will make arrangements directly with the alternate reproducer to remit any approved fees, i.e., lab fees or donated royalties to the department. The Copyright Clearance Acknowledgement Form must also be forwarded to the alternate reproducer. The signed form must be retained by the department and made available upon request to the Graphics Communications Center.

   3. Copyright Clearance by department or faculty member:

      
      In the event that the department or faculty member obtains the copyright clearance, before approaching the Graphics Communications Center or alternate reproducer, confirmation must be given to Graphic Communications Center or alternate reproducer and the GCC or alternate reproducer shall take such steps as it deems appropriate to ensure the clearance is acceptable. The GCC's or alternate reproducer's determination shall control.

   Submitted by: University Bookstore, Supporting Services and Office of Administrative Services

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   Please direct questions to the Executive VP office.