University of Delaware
Policies and Procedures Manual

Section: Procurement and Auxiliary Services
Policy Number: 5-2
Policy Name: Purchase of Used Equipment and Material
Date: June 5, 1989
Revisions: April 2000; July 1, 2005

1. PURPOSE

   To outline general bidding requirements for University purchase of used equipment.

2. POLICY

   When a department desires to purchase a piece of used equipment, a complete description, such as model, year, and condition, must be forwarded to the Procurement Department with a requisition. With this information, a justifiable bid can be determined for the item requested. Additionally, the Procurement Department may purchase used equipment or other material by negotiated purchase rather than by competitive bidding, if it is determined by the Procurement Department that the negotiated price is reasonable for the intended use.

   To ensure proper control, formal bids for such equipment must be made by the University's Procurement Services Department.

3. RESPONSIBLE AUTHORITY

   The authority to enforce this policy lies within Procurement Services. Any questions may be directed to (302) 831-2161 or procurement@udel.edu.

Submitted by: Procurement Services

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