Section: Personnel
Policy Number: 4-79
Policy Name: Tuition Remission Program
Date: 1997
Revisions: October 31, 2005, May 2, 2008


The University offers a Tuition Remission Program for eligible full-time and part-time employees. This program allows up to two tuition remission requests per semester for each employee. The student must be either a spouse, same-sex domestic partner or a dependent child of the employee and must be a full- time matriculated undergraduate student. For this purpose matriculated means official acceptance by the University Admissions Office and full- time student status may be from twelve to seventeen credit hours (see #5 below). Part-time employees with work schedules of less than 75% time (and 50% or more) receive one-half of the full-time benefit, that is, two requests per semester at half of the registered credit hours.

This policy is subject to the following conditions:

  1. The employee must be on the active payroll at the end of the late registration period (free drop/add) for the semester in which the tuition remission is granted. The end of the last registration period in fall/spring semesters is the 10th day of instruction and in summer/winter sessions it is the fourth day of instruction.

  2. The spouse must be legally married to the employee at the beginning of the semester in which the tuition remission is granted.

  3. Same-sex domestic partners must have an executed Affidavit of Domestic Partnership on file with HR-benefits.

  4. The dependent child is defined as a natural child, or a legally adopted child of the employee or spouse, who has been claimed by the employee as an exemption for Federal Income Tax purposes on the employee's most recent tax return.

  5. The dependent child shall not declare independent financial status for the academic year in which the tuition remission is granted.

  6. The spouse/same-sex domestic partner or dependent child must be a full-time matriculated undergraduate student at the end of the late registration period and must maintain full-time status throughout the semester. Full-time status is defined as a minimum of 12 credit hours per semester.

Note: If the student does not maintain full-time status throughout the semester, the student will lose eligibility for tuition remission for that semester and will be billed for the number of credit hours taken.


The employee must complete the "Request for Tuition Remission Program" form and return it to the Benefits Office before the end of the late registration and free drop/add period for the semester.

All registration materials must be returned to the appropriate University offices (for example, Admissions, Registrar, Cashier, etc.) before this benefit takes effect.

Submitted by: Benefits Services