Section: Personnel
Policy Number: 4-29
Policy Name: University Policy Against Sexual Harassment and Other Unlawful Harassment
Date: August 25, 1998
Revisions: October 31, 2005; May 5, 2006; October 9, 2009; July 1, 2010; April 30, 2012; Jan. 9, 2015; July 1, 2015

  1. PURPOSE

    1. The purpose of the policy set forth below is to promote an academic and work environment that is free from all forms of harassment and discrimination whether that discrimination or harassment is because of race, color, national origin, sex, disability, religion, age, veteran status, gender identity or expression, sexual orientation or any other characteristic protected by law. It is designed to ensure a safe and nondiscriminatory environment that protects both the constitutional and civil rights of students, faculty and staff. Acts of discrimination and harassment undermine the University's mission by threatening the careers, educational experiences, and well-being of those associated with the University. This policy expresses the University’s opposition to discrimination and harassment and assists the University to comply with federal, state, and local legal mandates in relation to such misconduct.

    2. This policy is intended to ensure that the University community remains free from harassment and discrimination against all members of the University community.  As such, students, faculty, staff and third-party vendors are permitted to file a complaint under this policy.  Relatedly, students, faculty and staff are permitted to file a complaint against a third-party vendor working for the University.  Following an investigation, if the third-party vendor is determined to have engaged in harassment or discrimination in violation of this policy remedial actions will be taken up to and including restricting the individual from being on the University campus and/or providing services to the University.

  2. NOTICE AND POLICY OF NON-DISCRIMINATION

  3. The University of Delaware does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, gender identity or expression, or sexual orientation, or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence. Inquiries or complaints may be addressed to:

    Susan L. Groff, Ed. D.
    Director, Institutional Equity & Title IX Coordinator
    305 Hullihen Hall, Newark, DE 197160
    (302) 831-8063
    titleixcoordinator@udel.edu

    For complaints related to Section 504 of the Rehabilitation Act of 1973 and/or the Americans with Disabilities Act, please contact:

    Anne L. Jannarone, M.Ed. Ed.S.
    Director, Office of Disability Support Services
    Alison Hall, Suite 130
    University of Delaware
    Newark, DE 19716
    (302) 831-4643

    For inquiries concerning compliance with the Age Discrimination Act and the Age Discrimination in Employment Act should be referred to:

    Patty Fogg, Director
    Office of Labor Relations
    413 Academy Street
    University of Delaware
    Newark, DE 19716
    (302) 831-2171

    OR contact the U.S. Department of Education - Office for Civil Rights (800)-421-3481.

  4. COMPLAINTS AGAINST STUDENTS

    Discrimination and harassment complaints filed against students are subject to a separate procedure set forth at the Office of Student Conduct.
    For complaints of sexual misconduct against students, please reference the Sexual Misconduct Policy.

  5. FIRST AMENDMENT PROTECTIONS

    Nothing in this policy is meant to infringe upon First Amendment or academic freedom protections set forth in the Faculty Handbook and in the Collective Bargaining Agreement between the University of Delaware and the American Association of University Professors (AAUP).

  6. PROHIBITED CONDUCT

    1. Sexual Misconduct: for prohibited conduct, definitions, complaint procedures, reporting information, confidentiality information, university response to complaints of sexual misconduct, and resources and rights, please reference the Sexual Misconduct Policy

    2. Other Discriminatory Harassment
      1. Harassment of an individual or group of individuals based on race, color, national origin, disability, religion, age, veteran status, gender identity or expression, or sexual orientation or any other characteristic protected by law is unlawful and is prohibited at the University of Delaware.
      2. Other discriminatory harassment includes any unwelcome verbal or physical conduct toward another that is based on the other's race, color, national origin, disability, religion, age, veteran status, gender identity or expression, or sexual orientation or any other characteristic protected by law, and that (a) unreasonably creates an intimidating, hostile, or offensive learning and/or working environment or (b) unreasonably interferes with an individual's work or academic performance.
      3. Discriminatory harassment goes beyond the mere expression of views or thoughts (spoken or written) that an individual may find offensive. The conduct must be sufficiently serious that it unreasonably limits an individual’s ability to participate in or benefit from the activities of the University.
      4. The alleged conduct must be evaluated from the perspective of a reasonable person in the alleged victim's position, taking into account all of the circumstances involved in a particular matter.
      5. Certain behavior alleged to be discriminatory may not rise to the level of discriminatory harassment but may nonetheless be unprofessional in the workplace, disruptive in the classroom, or violate other University policies and could warrant remedial actions and/or discipline.

    3. Non-Retaliation. It is a violation of University policy to retaliate in any way against students or employees because they have raised allegations of sexual or other discriminatory harassment. Person(s) against whom the complaint is lodged also bear a responsibility to abstain from retaliatory behavior toward the complainant(s) and/or any individual participating in the investigation.

    4. Because a charge of discriminatory harassment may have serious consequences, complainant(s) must bring the charge in good faith and in accordance with University policy. A complainant whose allegations are found to be brought with malicious intent will be subject to disciplinary action.

  7. COMPLAINT PROCEDURES FOR OTHER UNLAWFUL HARASSMENT AND DISCRIMINATION

    1. Introduction. An individual who believes that he or she has been discriminated against or harassed, as defined in this policy, by another University employee or vendor may seek resolution through the following complaint procedures. While these procedures contain reporting and response deadlines, please note that the Chief Human Resources Officer may extend for a reasonable period of time any of the deadlines specified in this section.

    2. Definitions. As used in this policy, the following terms shall have the meanings indicated:

      1. “Days” means business days when the University is open.
      2. “Chief Human Resources Officer” (CHRO) means that official or his or her designee.
      3. “Investigator” means the person in the Office of Human Resources designated by the CHRO to serve in that capacity. The CHRO shall not appoint himself or herself to serve as Investigator.
      4. The “Complainant” means the person who initiates the complaint process under this policy.
      5. The “Respondent” means the person against whom a complaint is lodged under this policy.

    3. Initiating a Complaint.

      1. Individuals who believe that they are being subjected to discriminatory harassment, including sexual harassment (refer to the Sexual Misconduct Policy for initiating a compliant of sexual misconduct), shall discuss the matter with their supervisor/advisor, if appropriate, or directly contact the Office of Equity and Inclusion (OEI), Office of Labor/Employee Relations (OLR), or Office of Human Resources (HR) for information, resources, and possible informal resolution. Supervisors/advisors who have been contacted by a Complainant pursuant to this section shall promptly notify and consult with OEI, OLR or HR. If a supervisor/advisor is contacted by a Complainant regarding allegations of sexual harassment, the supervisor/advisor will promptly notify the Title IX Coordinator. Faculty members who believe they are being subjected to sexual or other discriminatory harassment, or are being accused of sexual or other discriminatory harassment, may also contact the AAUP.

      2. If the Complainant wishes to pursue the matter beyond informal resolution, a formal complaint must be filed with the CHRO. Once a formal complaint is filed, it will be subject to further investigation by the Investigator.

    4. Formal Complaint Procedures.

      1. Upon receipt of a formal complaint, the Investigator shall meet with the Respondent, his/her department chairperson or immediate supervisor, and, if the Respondent is a faculty member, the college dean or unit head. A Respondent who is a faculty member may also choose to have the AAUP Contract Maintenance Officer present at the meeting. Such meeting or meetings shall ordinarily be conducted within 10 days of receipt by the CHRO of a formal complaint.

      2. The AAUP will be notified if the complaint involves a faculty member(s) in any way. If the Respondent is a faculty member, the AAUP will be notified in time to allow consultation with the Respondent prior to the meeting between the faculty member(s) and the Investigator. The Investigator shall advise a Respondent who is a faculty member that it is in his/her best interest to seek out the appropriate AAUP officer for consultation prior to any meetings.

      3. The Investigator shall interview the Complainant, the Respondent, and other individuals, when needed, to ascertain the validity of the complaint. The investigation shall proceed in a timely manner and every effort will be made to conclude the investigation within 60 days of receipt of the complaint by the CHRO.

      4. All individuals contacted or interviewed during the review of a complaint, including the Complainant and the Respondent, are required to maintain confidentiality to the fullest extent possible within the requirements of conducting a complete investigation.

      5. At the conclusion of the investigation, the Investigator shall prepare a written report consisting of findings. The CHRO will review the Investigator’s written report and provide prescriptions for corrective action, if warranted. The following is a non-exhaustive list of corrective actions one or more of which may be levied depending on the severity of the offense:

        1. A verbal warning that a repetition of the reported impropriety will result in additional action.
        2. Placement of a letter in the individual's personnel file indicating the nature of the improper behavior. The letter may include a notation about required remedial efforts and any action that will be taken in the future should there be a repetition of the offensive behavior(s).
        3. Executive mentoring or appropriate counseling.
        4. Immediate removal of the individual from the classroom/worksite and placement on leave of absence so that the individual can perform remedial efforts. Return to teaching and/or professional duties will be guided by the individual's progress.
        5. Initiation of formal action by the dean or appropriate supervisor to dismiss the individual from the University's employ. For faculty, dismissal will follow the procedures set forth by the Faculty Senate Committee on Welfare and Privileges.

      6. The Investigator’s written findings coupled with the CHRO’s prescriptions for corrective action shall be the “Final Report.” A copy of the Final Report shall be delivered to the Respondent as quickly as practicable. The Complainant will be notified as quickly as practicable that the investigation has concluded and whether a finding for sexual or other discriminatory harassment was made.

    5. Appellate Rights. A more formal means of redress may also be sought through specific grievance procedures for employees and students.

      1. For faculty, a complaint may be filed with the Faculty Senate Committee on Welfare and Privileges. Upon review of a written appeal, the Committee may elect to pursue the matter and make additional recommendations to the University Provost.

      2. For unionized staff members and police officers, the grievance procedures are found in their collective bargaining agreements.

      3. For professional and salaried staff, the grievance procedures are found in the Personnel Policies & Procedures Manual.

      4. For students, the grievance procedures are found in the Student Guide to University Policies.

    6. Title IX Obligations.

      If a supervisor/advisor or other University office (such as the Office of Equity and Inclusion, the Office of Labor Relations, the Office of Human Resources, the Office of Student Conduct, etc.) is contacted by a Complainant regarding allegations of sexual harassment, the individual in receipt of such information will promptly notify the Title IX Coordinator. For more detailed information about reporting obligations, refer to the Sexual Misconduct Policy.

  8. CONSENSUAL RELATIONSHIPS

    1. Romantic and/or sexual relationships (hereafter referred to as "consensual relationships") that occur in educational or supervisory contexts present serious ethical concerns and can compromise the University's academic and working environment. Relationships between students/employees and their teachers, advisors, teaching/graduate assistants, coaches, and/or supervisors should be conducted in a way that avoid potential conflicts of interest, exploitation, or bias. For example, a conflict of interest arises when an individual evaluates the work or performance of a person with whom he or she is engaged in a consensual relationship because of the inherent power differential.

    2. Prohibited Conduct

      1. An employee shall not exercise academic responsibility (instructional, evaluative or supervisory) for any student with whom the employee has a consensual relationship.
      2. An employee shall not conduct performance evaluations, or make salary decisions, decisions regarding promotion and tenure, or decisions on continuation of employment for a person with whom he or she has a consensual relationship.
      3. Consensual relationships are prohibited when effective arrangements to remove the conflict and mitigate adverse effects on third parties cannot be made.

    3. Procedural Requirements

      1. An employee entering or in a consensual relationship as defined in this policy, or a current or prospective employee offered a position who will be in such a relationship should the position be accepted, shall immediately:

        1. Report the relationship to a higher level administrator, to the hiring official, or to an administrator above the hiring official; and
        2. Cooperate in actions taken to eliminate any actual or potential conflicts of interest and to mitigate adverse effects on third parties.
      2. The administrator or official who receives the report shall:

        1. Treat the information as confidentially as possible;
        2. Promptly eliminate conflicts of interest and mitigate adverse effects on third parties by:

          1. Transferring one of the individuals to another position; or
          2. Transferring supervisory, decision-making, evaluative, academic or advisory responsibilities; or
          3. Providing an additional layer of oversight to the supervisory role; and
        3. Document the steps taken.
      3. The administrator or official should consult with the Office of Human Resources for assistance in complying with these steps.
    4. Non-Retaliation: Retaliation against persons who report concerns about consensual relationships is prohibited and constitutes a violation of this policy.
    5. Complaints: Complaints alleging harassment or bias may be filed by either party to the consensual relationship or by an aggrieved party outside the relationship affected by the perceived harassment or bias. Complaints will be investigated by the Chief Human Resources Officer (or designee) following the procedures described below.

       

       

Submitted by: Office of Human Resources