Section: Personnel
Policy Number: 4-4
Policy Name: Contracts for Faculty and Professional Staff from Foreign Countries
Date: January 2000 (Number Change)

  1. PURPOSE

    To insure prompt payment of authorized salary and travel expenses for faculty and professional staff from foreign countries.

  2. POLICY

    In preparing contracts for faculty and professional staff from foreign countries who are being employed to teach during a regular semester, the following statement, if authorized by the Dean, should appear in the block marked "Comments" section:

    Upon arrival on campus, cash equal to the first month's salary due will be available upon request to the Payroll Office.

    If it is a contract for teaching in Summer or Winter Session, the statement should read:

    Upon arrival on campus, cash equal to one-half the salary to be paid for the Summer Session/Winter Session will be available upon request by payee to the Payroll Office.

    This statement will give Payroll the authority to issue these funds and will eliminate the necessity of department chairpersons preparing memoranda in making such requests.

    In addition, if travel expense is part of the contract, indicate the amount to be paid so that a check can be available to the employee upon arrival on campus.

    All requests for reimbursement of travel expenses must be accompanied with original receipts.