Section: Financial Policy Number: 3-28 Policy Name: Reimbursement for Employee Access to University of Delaware
Internet and E-mail from Home Date: February 6, 2003 Revisions: February 21, 2003; July 1, 2005
The University of Delaware offers free dial-up internet and e-mail access
to all University faculty, staff and students. The University provides modem
ports that support dial-up access, and provides support services for those
who utilize this access. The employee is responsible for the cost of local
modems and phone connections.
It is expected that dial-up access will be sufficient for meeting most employees' assigned, job-related needs for home internet access. In some
instances, however, University employees may be required by their supervisors
to carry out work assignments that justify a higher speed service from home
than is available using University dial-up service. In cases where these
work assignments are documented, the need for higher speed home access is
approved, and the funds to support such access are available and authorized
at the employee's unit level, the University may reimburse employees for
high-speed service. For all such cases, the following conditions will apply.
The employee must be required to have high-speed internet access to meet regularly assigned work-related responsibilities at the University
as determined by the employee's supervisor. It must be clear that on-campus
and University dial-up access are insufficient to meet these assigned
responsibilities. In itself, the convenience of home access or the occasional
need for high-speed access is not sufficient justification for the University
to reimburse employees for high-speed internet access.
The employee's supervisor or department chair must prepare a request
for reimbursement that includes a statement of the assigned work responsibilities
that generate a clearly demonstrable need by the employee and that specifies
the budget source to be charged for reimbursement. This request must be
approved by the appropriate dean or vice president/provost.
Service installation costs will not be reimbursed unless approval is
obtained prior to installation.
The Internet Service Provider (ISP) providing the service must be the
least cost provider of comparable high-speed service in the area where
the eligible employee resides.
The Executive Director of Network and Systems Services must approve
the ISP chosen for service.
Eligibility and services used must be re-approved every two years and
when there is a change in job responsibilities.
Employee's eligibility for reimbursement ceases with separation from