2008 Officers and Executive Committee
	Constitution
	By-Laws

Officers

ARTICLE I: Name

The name of this Association shall be the Mid-Atlantic Association for Employment in Education.

ARTICLE II: Purpose

The purposes of this Association shall be to promote a determined cooperative working relationship among college and university placement and teacher preparation officials, school employing officials and Deans of the Schools of Education within the Mid-Atlantic region; to encourage promotion of the staffing activity as a growing professional enterprise; to encourage continual improvement in the procedure used in the staffing function; to promote research; and to promote the staffing concept as an integral part of the educational process.

ARTICLE III: Membership

Section 1. The privilege of Regular membership in the Association shall be extended to institutions and school district consortiums in the Mid-Atlantic region that prepares or directly employ teachers and other educational personnel for service in public or private schools, colleges or universities. In the case of multiple campuses of a single college or university, membership may be obtained by each campus. Exceptions may be made by the Executive Committee. Only individuals officially responsible for education placement and staff recruitment shall represent these member institutions. The Mid-Atlantic region shall include the states of New York, New Jersey, Pennsylvania, Maryland, Delaware, Virginia, West Virginia, and the District of Columbia.

Section 2. The privilege of Associate membership shall be extended to both state education departments and not-for-profit organizations in the Mid-Atlantic region whose primary activities consist of providing information or services relating to educational, career planning, placement and recruitment activities.

Section 3. The privilege of Affiliate membership shall be extended to for-profit organizations within or outside of the Mid-Atlantic region whose primary activities consist of providing information or services relating to educational, career planning, placement and recruitment activities.

Section 4. Formal application for membership shall be filed with the Chairperson of the Membership Committee for appropriate action.

Section 5. An individual member in good standing, but no longer affiliated with a member institution or organization, may become a dues-paying, non-voting Individual member with a two-thirds vote approval of the Executive Committee. Individual members shall be reviewed annually by the Executive Committee in order to continue such membership status.

Section 6. Upon the recommendation of an Association member, a non-voting Emeritus membership is awarded to a member in good standing who has retired or who has announced plans to retire after the last, but prior to, the next annual meeting. (Should plans change, this recognition would be revoked by the Executive Committee.) The award is based on twenty years of membership with situational involvement, or ten years with notable involvement, or five years with service as an officer upon the approval of two-thirds of the Executive Committee.

ARTICLE IV: Officers

Section 1. The officers shall be a president, a vice president (president-elect), a secretary and a treasurer.

Section 2. The officers named in SECTION 1 may be either college or employer Regular members and shall be nominated according to the by-laws.

Section 3. Officers shall be elected for one year terms at the annual meeting with the exception of the treasurer and the secretary, who shall be elected to a two year term every two years and shall hold office until a successor is selected.

Section 4. The vice president, if elected by the general membership and not appointed as per section 8, shall automatically succeed to the presidency.

Section 5. No officer may be elected to more than one complete term in the same office with the exception of the treasurer and the secretary, who shall be limited to two terms.

Section 6. In case the office of the president becomes vacant, the vice president shall assume that office for the remainder of the unexpired term.

Section 7. In the absence of the president, the president's duties shall be performed by the vice president.

Section 8. When an officer other than that of president is left vacant for any cause, the president, shall make a recommendation to fill that office until the next annual election which shall be approved by a majority vote of the remaining executive board taken at their next scheduled meeting, or through written ballots sent through the mail.

Section 9. If the offices of president and vice president should become vacant, the Executive Committee shall elect a temporary president to serve until the office is filled by due process at the next Annual Meeting of the Association.

ARTICLE V: The 12 Member Executive Committee

Section 1. The four officers named above, the immediate past president, one emeritus member, and six elected members shall constitute the twelve members of the Executive Committee of the Association. Three of the elected members shall be college members and three shall be employers. The Emeritus member shall be elected by a majority of the entire Executive Committee to a term not exceeding two annual meetings. During active service on the Executive Committee, the Emeritus member shall be a non-voting advisory member to that committee. If during the Emeritus member's term he/she should become unwilling or unable to continue, the Executive Committee may vote to immediately appoint a new Emeritus member. The new Emeritus member shall serve to complete the unexpired portion of the former Emeritus' term.

Section 2. The president of the Association shall serve as Chairperson of the Executive Committee.

Section 3. The Executive Committee shall be responsible for transacting such business of the Association as is not reserved for the membership under the Constitution and By-Laws.

Section 4. A majority of the Executive Committee shall constitute a quorum.

Section 5. The terms of the Executive Committee members shall run for two years and they shall be elected in classes of three members in keeping with Section 1.

Section 6. If any of the six elected members or the emeritus member of the Executive Committee should leave the position for any reason, the vacancy shall be filled by appointment by the president with the approval of the Executive Committee until the next annual election, when a person shall be elected for the unexpired period of the original term if the term has not expired. Those who are newly appointed or elected into the vacant terms of the Executive Committee shall constitute the categories of employers or college members intended as per Section I.

ARTICLE VI: Fiscal Year

Section 1. The fiscal year shall be from January 1 through December 31.

Section 2. The treasurer is responsible for each particular fiscal year and shall make a tentative report at the Annual Meeting and a full, final written report at the first new fiscal year meeting of the Executive Committee.

ARTICLE VII: Meetings

Section 1. There shall be an Annual Meeting to be held at a time and in a place to be determined by the Executive Committee. All members may designate official representatives to the meeting. Other individuals, such as executive officers of the member institutions of school systems, may also attend the meeting as guests by paying the attendant costs.

Section 2. Former members who have retired and are not actively working in the field may have the privilege of attending the Annual Meeting by paying all personal costs. No registration fee will be charged.

Section 3. The business session and election of officers and members of the Executive Committee shall be held during the Annual Meeting.

Section 4. Other meetings may be called by the Executive Committee or at the request of a number of regular members equal to a quorum of the Association.

ARTICLE VIII: Amendments

Section 1. Proposed amendments to this Constitution shall be presented to the Executive Committee in writing at least one week prior to the business session of the Annual Meeting.

Section 2. The Constitution may be amended by two-thirds vote of the members present at the Annual Meeting or by a two-thirds vote of the membership responding by paper or electronic ballot to the Executive Committee's call for a vote. The result of the vote shall be made part of the minutes of the general meeting.

ARTICLE IX: Dissolution

Section 1. In the event of dissolution of the Association, the assets of the Association shall be distributed only to such organizations that enjoy exemption under Section 501 (c) (3) of the Internal Revenue Code.

ARTICLE I: Dues

Section 1: Dues shall be determined by the Association upon the recommendation of the Executive Committee.

ARTICLE II: Eligibility to Vote

Section 1. Each dues-paying Regular and Associate member institution or organization in good standing shall be entitled to one vote. Compliance with the requirements of the Constitution and By-Laws shall constitute good standing.

Section 2. Twenty percent (20%) or more of the Regular and Associate members of the Association shall constitute a quorum.

ARTICLE III: Election of Officers and Members of the Executive Committee

Section 1. The Nominating Committee chaired by the Past-President, and consisting of at least two additional members exclusive of the current Executive Committee, will solicit suggestions for candidates from the membership approximately nine (9) months prior to the Annual Conference in November. A list of positions to be filled and brief descriptions of the duties/qualifications will be mailed to each individual representing member institutions in good standing.

Section 2. The Nominating Committee will then prepare a ballot with candidate(s) for each vacant office based on the membership returns and the input from the Committee members. The ballot will be presented to the Executive Committee at the May Board Meeting for approval. In preparing the ballot, the committee shall consider the following factors:

• nominations from the membership received through the general mailing
• the qualifications and previous contributions of each candidate and their willingness to serve the organization
• overall composition of the current MAEE Board both continuing and new members
• a balance between school district and college representation
• ethnic minority representation
• gender balance
• representation from various geographic areas in the MAEE region

Section 3. The Nomination Committee shall nominate only individuals representing Regular member institutions in good standing.

Section 4. The election ballot will be mailed in August to the primary contact of member institutions, i.e. only one vote per institution. Consultation with other representatives of the institution, as listed in the Membership Directory, will be encouraged. Member institutions must be in good standing, i.e. dues for the current year must be paid. The candidate receiving the greatest number of votes for each position shall be elected. Successful candidates will be notified by September and presented at the Annual Business Meeting in November.

Section 5. With the exception of the Treasurer and the Secretary (Article IV, Section 5), no elected officer of the Executive Committee shall be nominated for the same office while still holding that office.

ARTICLE IV: Amendments to the By-Laws

Section 1. Proposed Amendments to the By-Laws shall be presented to the Executive Committee in writing one week prior to the business session at the Annual Meeting.

Section 2. The By-Laws may be amended by the approval of the Executive Committee and a two-thirds vote of Regular and Associate members present at the Annual Meeting or by a two-thirds vote of the membership responding by paper or electronic ballot to the Executive Committee's call for a vote. The result of the vote shall be made part of the minutes of the general meeting.

Copyright 1996 by MAASCUS. All rights reserved.
These pages were last updated April 24, 2008.
Please direct all comments to Cindy Holland (clh@udel.edu)